Who is this for?
This content is designed for participants in Anti Entropy's SparkWell fiscal sponsorship program. While some context will be specific to SparkWell and may need more context, we've made these resources public because they may, nevertheless, be useful to others who may be founding or building an organization.
This page explains what to do when your project is expecting a grant or other incoming funding. It walks through how to notify SparkWell, what information to share with your funder, and what to expect from the process.
When a funder confirms they want to support your SparkWell fiscally sponsored project, a few quick steps keep things moving smoothly. SparkWell handles the legal and financial side, but you play an important role in connecting the pieces.
Step 1: Notify SparkWell
As soon as a grant is confirmed or highly likely, let your Project Liaison know. Share things like:
- The funder's name and contact information
- The expected grant amount
- Any intended restrictions on use (e.g., specific activities or timeframes)
- The expected timing of the funds
You should also connect the funder directly with your Project Liaison so we can coordinate on next steps.
Step 2: Give the Funder Anti Entropy's Details
When the funder needs to start due diligence or set up the payment, you can either:
- connect them with your Project Liaison (preferred option),
- share Anti Entropy's key details directly, or
- point them to our Anti Entropy Company Information page, which includes our legal name, EIN, and mailing address.
Funds should be made payable to Anti Entropy, designated for your project. The funder can send funds as a grant or an unrestricted gift; both work. For questions, funders can reach us at bookkeeping@antientropy.org.
Step 3: Grant Agreements and Award Letters
Some funders require a formal grant agreement; others issue a simpler award letter. Either way, loop Anti Entropy in as soon as you receive any paperwork. If there is a grant agreement, forward it to your Project Liaison. You do not sign it. Anti Entropy reviews the terms and signs on the Project's behalf, and may request changes before countersigning. Keep us in the loop on any funder conversations about terms before commitments are made.
Expect Variation in Funder Timelines
Every funder has a different process, timeline, and payment preference. Some move quickly; others may take weeks from confirmation to payment. Funds may arrive by ACH, wire transfer, or check.
Some funders also conduct due diligence on Anti Entropy before releasing funds; this is routine but can add time. Your Project Liaison can help navigate any funder-specific requirements.
Step 4: Know Your Reporting Obligations
Many grants include reporting requirements at the end of the grant period. Review any agreement or award letter and flag reporting deadlines to your Project Liaison.
Your responsibility is typically a brief narrative, usually half a page to a page, covering what happened and how the project went. SparkWell will provide a financial expense breakdown you can include.
Questions? Contact your Project Liaison or reach out to bookkeeping@antientropy.org.